This article will introduce you to the currently available AI tools provided or approved by the university, as well as the acceptable use and responsibility of AI utilization.

University Provided AI Tools

Tools Approved for Sensitive Data Use

• Microsoft CoPilot (Paid Version Only)
• ChatGPT Edu (Paid Version Only)

To request a Microsoft CoPilot or ChatGPT Edu paid license, please complete the Special License Request form. 

Tools Approved for Non-Sensitive Data Use (Provided by SHU)

• Zoom AI Companion
  • How to Use Zoom AI Companion.
  • How to Use AI Companion in Zoom Whiteboards.
• Blackboard Ultra AI Design Assistant
  • How to Generate Images
  • How to Generate an Assignment Prompt
  • How to Generate Question Banks
  • How to Generate Test Questions
  • How to Generate Learning Modules
  • How to Generate a Rubric
  • How to Use AI Conversation Tool in Blackboard - Instructor Guide
  • How to Use AI Conversation Tool in Blackboard - Student Guide 
• FeedbackFruits AI Tools​​​​​​​
  • General Information on FeedbackFruits
  • How to Add FeedbackFruits to a Course
  • ⁠Automated Feedback Overview
  • ⁠How to Use Automated Feedback 
• LinkedIn Learning Role Play Assistant
  • ​​​​​​​Practice real-world conversations with AI-powered assistants
• EchoVideo
  • ​​​​​​​AskEcho: Chaptering & Metadata
  • AskEcho: Content Visibility

Tools Approved for Non-Sensitive Data Use (Not Provided by SHU)

Note: the following tools are NOT approved for use with sensitive, identifiable data. These are approved for administrative work of staff and faculty, when using non-sensitive data.

• Google Gemini - intelligent suggestions and writing assistance
• Claude AI - summarizing non-sensitive documents and drafting
• Perplexity AI - research for information on non-sensitive topics

Using AI Responsibly

Sensitive Data:

• Never share sensitive University data (including student, financial, or healthcare information protected by FERPA, GLBA, HIPAA, etc.) with any third-party AI tools. 
• Only Microsoft Copilot (Paid Version) and ChatGPT EDU (Paid Version) are approved for use with sensitive data within the Sacred Heart University environment.

Review Output: 

• AI is constantly evolving and can sometimes produce inaccurate information. Always critically review the output you receive from any AI tool before relying on it.

AI Assistants in Meetings – Protecting Privacy at SHU:

• AI meeting assistants like Otter.ai, Read.ai, Firefly.ai, and TeamsMaestro are not approved for use at SHU, particularly in meetings involving confidential University data. These tools often collect meeting content (audio, video, chat, files) and may use it to train their AI models, posing a risk to our data privacy.
• Warning Signs: Be vigilant for AI participants appearing in your meetings with names like “Alex’s Otter.ai” or “Meeting Summary by Read.ai,” or if you receive automatic meeting summaries from unfamiliar AI tools. Also, be aware if AI assistants join your Zoom or Teams meetings without your explicit consent.
• If You See an AI Assistant in Your Meeting: Remove it immediately. Check your calendar or meeting integrations for any unauthorized tools and contact the SHU IT service desk for support.