Employee Expense Reimbursement - General information

Employee expense reimbursements, effective November 1, 2021 are provided through a payroll transaction.

• Employee submits reimbursement to the Business Office using the form found on the Business Office Intranet Forms page 
• The reimbursement is reviewed by  the department approver(s) and the Business Office
• If approved, Accounts Payable enters the voucher into Colleague using AP type of 008
• Once posted, a check register is run to pay the open vouchers every Friday.
• This creates a text file.
• A process in the data warehouse moves the file at 4:15pm to  \\sacredheart.edu\depart$\Import-Export\DW-to-Dayforce\Production\Reimbursements
• The file is put into the PITQE folder within the Import folder of the SFTP Dayforce site.
• The file is made ready  (?)and is imported into the Payroll Import section of Dayforce.
• To process, the reimbursements are marked for approval, then published.
• This puts the individual quick entries into Payroll.
• Reimbursement is received within the employee's next paycheck