View Proxy Access Granted
Colleague users with appropriate permissions can view a list of persons whom a student has granted proxy access to in SPA, following these steps:
- In Colleague, go to VPXP (View Proxy Permissions)
- Look up the student by Student ID or first and last name
- A list of persons will appear with their Proxy Name and Active status
- Drill down into an individual to get to the VPXD (View Proxy Permission Details) screen
- A list of permissions granted with begin and end dates will appear along with the Disclosure Agreement acceptance and the date accepted
NOTE: Business policy currently does not require reauthorization of accounts; therefore, those fields will be blank. Proxy access granted remains in effect until it is changed/ended.
Run Proxy Access Report
Colleague users with appropriate permissions can run a report of proxy users whom students have granted proxy access to in SPA, following these steps:
- In Colleague, go to PRXR (Proxy Report)
- Enter the appropriate selection criteria
- Click Save All, Save All, Save All
- A spreadsheet will be produced that can be downloaded and viewed
Resolve Student Proxy Duplicates
The scenario may arise where a requested person may actually be a duplicate account, these accounts need to be compared
- In Colleague, go to RPPD (Resolve Person Proxy Duplicate)
- Select the proxy candidate
- Determine if a potential duplicate should be combined with the proxy candidate as follows:
- No - Person will be removed from the list and no longer be considered as a potential duplicate
- Yes - Colleague uses the existing person, adds any missing information from the proxy candidate, and assigns proxy access
- In the Combine field, enter Yes/No based on decision made above
- Click Save All
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