Item Codes are setup in Transact / Cashnet for each type of product that is going to be paid through either an eMarket (store) portal or through SHU's ePayment Cashnet portal.  For example, Admissions has several item codes established in SLATE which are required to also be set up in Cashnet so that students sent to pay on an eMarket will be able to select the item to be paid and to have it processed properly through Student Accounts postings and postings to the General Ledger.

Follow the below steps to create Item Codes in the Cashnet TRAIN environment first, ask business requestor to test, and then repeat in Cashnet PROD environment.

Creating Item Code

1. From the Home Screen, select System Setup from the left navigation
2. Scroll down in the main frame to Item Information and click the first link, Item Codes
3. Click the Find link at the top of the resulting screen
4. In the Item Code search box, type the code for the store for which the code is being set up, such as SL* (for SLATE storefront item codes)
5. Select a code from the existing list that may best represent the setup of the new code and click COPY in the grey bar above the selection boxes. * Note, must use COPY; creating a code from scratch may not work, and is possibly omitting some default configuration required to be recognized in the source site.
6. Type the new Item Code provided by the business department or system analyst selecting the code, a Description, and also enter the Print Description desired by the requestor (this will be seen by the student on their receipt)
7. Save the new code
8. Click Store Setup from the left navigation
9. Select the store (i.e. SLATE eMarket)
10. In this menu,click Select Items, to add item codes that were created. Select the new item code(s) and click the arrow to the right (or double click the item(s)) and Save
11. The final step is to implement the store after you have added the item codes. Still in the selected Store menu, from the left navigation select Implement Store
12. Inform requestor that the item code is ready to be tested or for final implementation

Inactivating Item Codes

1. From the Home Screen, select System Setup from the left navigation
2. Scroll down in the main frame to Item Information and click the first link, Item Codes
3. Click the Find link at the top of the resulting screen and type the Item Code to be deactivated in the search box
4. Select the Item Code and on the Main tab, check the Disable box
5. Save the change
6. Confirm that the code comes up as disabled by repeating these search steps but on the Find screen, type in the newly disabled code, and check the Yes or Either Disabled radio button to display disabled codes. The item code Disabled flag to the right of the description should appear as Y instead of N. The code will be hidden from the Store. If re-enabled, the item code will automatically re-appear in the Store's Select Codes list

Re-enabling Disabled Item Codes

1. Item Codes can be re-enabled from the System Setup screen.  Following above steps to Find a code. When searching the codes, be sure to check the Yes or Either Disabled radio button to display disabled codes. Click Find at the bottom of the screen
2. Select the Item Code and on the Main tab, check to Enable the code.
3. If the code is selected in a Store, it will reappear on the selected list - confirm that the code can be found in Store Setup>Select Items and search the list on the right panel to confirm it has reappeared