Whenever employees move offices, they or the department representative need to fill out an Employee Office Move Request Form.

Whenever employees move offices, they or the department representative need to fill out an Employee Office Move Request Form.

Why do I need to do this?

The Employee Office Move Request Form automates a few requests that benefit you when you/your team move locations:

1. It automatically sends a notice to HR to update your profile.
2. It sends a notice to Networking and Telecom as well.
   1. Networking can then confirm that the ports in your new location are active, appropriate for your needs, and ready when you plug in your devices, such as your desk phone, docking station, desktop and other Ethernet connected devices.
   2. Telecom will update your Phonebook information as well as ensure that your desk phone is ready to go in the new office.
3. Equipment move assistance can be provided to ensure all technology is disconnected and reconnected correctly.
4. Ensures moved network printers still work in a new location.
5. It informs facilities if any furniture, boxes, and other items need to be moved.

Accurate location information is important in troubleshooting issues with technology, but also with ensuring that the university records are correct and those using Phonebook and other services are able to locate you!

How do I fill out the form?

First, prepare by gathering all names of employees moving locations and which rooms they are moving from and to.

Then, use this form to submit the request: Employee Office Move Request Form.

1. Click the "Click to Populate Contact Person Info" button and use your SHU ID and password to add yourself as a contact.
2. This should fill in the top fields for you.
3. Fill in the People Move List.
   1. Click "Click Here" button to select each individual using their SHU email. If you are the only person moving, you only need to fill in for yourself.
   2. Some information will auto-fill.
   3. Select "Moving from Building" and "Moving To Building" from the dropdown list.
   4. Enter the new office/cubicle number into the "Moving To Office/Cubicle".
4. At the top of the view, click the -> button to proceed to the next page.
5. Provide information in Equipment Move List, Furniture Move List, and Department Printer Move List as applicable.
6. At the top of the view, click the -> button to proceed to the next page.
7. Provide information in Copier Move List and Fax Move List as applicable.
8. Include any Notes and click Attach button to add any supporting documents as needed.
9. Click Submit to authorize your request and submit it to for review and approval.

Your form will trigger a notice to multiple departments, informing them of your move and ensuring that everything is approved and all set for a successful move.