There are times when a group of records needs to have a restriction added. This can be done in Colleague by users who have access to the ACDR screen using a Savedlist of records with the PERSON ID (7 digit number including leading zeroes).

Batch Add Restrictions (PERC)

1. Get the list of Student IDs, and ensure the leading zeroes are included, for example in Registration blocks use Student Breakdown by Class report to identify ID numbers
2. Log into Colleague
3. Create a Savedlist of the Student IDs obtained above using SLED (Savedlist Edit Contents)
   • A Saved List is required to perform this process
   • Review instructions here: Colleague - Creating Savedlists Using SLED and SLCR​
4. Go to ACDR (Assign/Change/Delete Restrs)
   • In "Action", select A (Add)
   • In Update Mode, select Y (Yes)
   • In "Restrictions", enter the restriction code you want to add 
   • Set Severity:
     • In "Set Severity from Restriction?", enter a Yes if you want to assign the severity based on the restriction code - this should be the norm
     • In "Severity", enter one of the following if you are choosing to set the severity different from how the restriction code is defined:
       • 1 = Red (for a block that will prevent functionality such as registration and/or that a student needs to take action on)
       • 3 = Yellow (for a block that is important, but will not prevent actions)
       • 5 = No color/Informational (for a block that is merely informational)
   • In "Start Date" enter the date the restriction should take effect
   • In "End Date", make sure the field is blank 
   • In "Comments", enter a description/reason 
   • In "Saved List Name", enter the saved list created above
   • In "Additional Selection Criteria", enter N (No)
   • Click "Save" and "Update" through the remaining screens and then the process will assign the restriction code to the people in the Savedlist
   • A report will be provided that can be downloaded 
   • Click Close
   • Click Finish
5. Always use built in number or bullet lists where possible 
6. When asking someone to click a button, please bold it. For example click submit.