Below are guidelines for adding or updating a cohort for a full-time undergraduate student.

FRESHMAN_COHORT_YEAR

This designation is coded for students attending any university for the first time​ on the STMC screen in Colleague. 

• fall freshman
  • Code MISC10 field with cohort year, ex: student starts in Fall 2020, the field is coded with 2020
  • if not already coded, also code MISC5 for the Class Of designation with the anticipated graduation year, ex: student starts in Fall 2020​, code as 2024
    • Note: if a Class Of cohort already exists, do not update it as it may be an exception
• spring freshman 
  • Code MISC9 ​field with cohort year, ex: student starts in Spring 2021, the field is coded with 2021
  • if not already coded, also code MISC5 for the Class Of designation with the anticipated graduation year (assuming they will catch up), ex: student starts in Spring 2021, code as 2024
    • ​Note: if a Class Of cohort already exists, do not update it as it may be an exception​

TRANSFER_COHORT_YEAR

This designation is coded for transfer students on the STMC screen in Colleague.

• Code MISC4 field with the fall or spring transfer cohort year following this format YYYYT
  • YYYY is the 4 digit year 
  • T is either F (for Fall) or S (for Spring)
  • ex: Spring 2020 is coded 2020S, Fall 2020 is coded 2020F
• if not already coded, also code MISC5 for the Class Of designation with the anticipated graduation year based on class standing determined by the number of credits transferred
  • ​ex: student transfers in 30 credits in Fall of 2020 and has a class standing of sophomore, therefore should graduate in 2023
  • Note: if a Class Of cohort already exists, do not update it as it may be an exception​​

Notes from the Registrar

• Once a student is assigned a cohort, that is their cohort.  Even if the student is re-admitted they are still affiliated with the original cohort and not reassigned to another cohort. 
• A student cannot be in both a freshman and transfer cohort. They are only in one initial cohort.
• Exceptions can only be made with consent from the Registrar, Admissions, and OID offices.​​