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There is a request process in place to create a new student type and/or academic program code to be set up in Colleague.
- Student Types allows us to define a specific set of students who need to be billed tuition and registration related fees in a different way from other students on campus.
- Academic Programs allow us to define the different programs students can enroll in that have been approved by the state and have a state authorized CIP code.
A Student Type must relate to a program/major, and new Programs will tie to new or existing Student Types.
New Student Type or Program Requests
Requests for new new Student Type or Program codes should be directed to Sally Ferri, Director of Finance - Academic Affairs (ferris@sacredheart.edu), who will submit a Transform workflow request for appropriate Business Office, Student Accounts, Registrar approval. Once approved, Administrative IT will create the Student Type codes in Colleague.
The archive of forms and supplemental attachments as of February 2021 is found in the Perceptive Content Documents View xNew Acad Prog & Stu Type form. The forms are found in the REG-Records and Registration Drawer. Permissions to this folder have been set for access by the departments listed above. Additionally, all approvers are included on the final submission of the form, which includes a link to the completed form.
Whom to Contact for Help
- For general questions regarding programs and student types, contact the program area directly or reach the Director of Finance, Academic Affairs.
- For questions pertaining to Student Type code setup, contact the Admin IT Level 2 for Student Accounts.
- For questions about Perceptive Content, contact the Admin IT Level 2 for Transform/Perceptive Content.
- Contact the Registrars office regarding the setup of Program codes
- Billing Tables for new Student Types are set up by the Bursar in Student Accounts. Admin IT will create a new blank table for new Billing table setup.
- Changes to Student Type information are handled by Admit IT Level 2 for Student Accounts
NOTE: When requesting a new Student Type/Academic Program, please be sure to evaluate any course restriction rules that may need to be created/updated and notify the Registrar's Office of those rules that need updating.
The archive of forms/attachments prior to February 2021 may be found here for those departments with access to the Sharepoint folder: Student Types Requests.
Point person by position for each area of approval include (names at the time of including this section - 03/13/2015):
- Part 1: Department Chair - TBD
- If new department then also:
- Academic Dean - TBD
- Director of Finance - Academic Affairs (Sally Ferri)
- VP for Human Resources
- Part 2: Senior Financial Analyst (Sheila Sullivan)
- Part 3: Registrar (Angela Pitcher)
- Part 4: Bursar (Lisa-Marie D'Arinzo)
- Part 5: Administrative IT (adminit@sacredheart.edu)
Notification of completed new Student Types are sent to Provost's Office financial planners, Business Office budget planners, Registrars, Student Accounts, IT Operations, Administrative Computing and IRADS
If a new academic department is also being created in conjunction with this new program, the process needs to be approved by your Dean, the Provost and Human Resources as well prior to the new program being added to any system. HR needs you to submit the new department request through Interview Exchange (log into mySHU and click on the Interview Exchange link).
The archive of submitted forms and supplemental attachments may be found here: Student Types Requests.