To add a printer to the available printer in Colleague one me perform 2 distinct tasks in this article. This article also contains information on HP printer font settings for Colleague printers.

Please follow both steps to add a new printer to colleague

1. From the Start Menu, open Printers and Faxes
2. Click Add Printer on the Printer Task Menu to start the Add Printer Wizard, and then click Next.
3. Select the Local printer attached to this computer option, clear the Automatically detect and install my Plug and Play printer check box, and then click Next.
4. Select Create new port option, select Standard TCP/IP Port from the Type of port dropdown menu, and then click Next.
5. In the Add Standard TCP/IP Printer Port Wizard, click Next.
6. Enter the IP address for the printer, e.g., 148.166.156.41, in the Printer Name or IP Address textbox, and then click Next.
7. Select Standard from the Device Type options and the appropriate network interface for the printer. In our environment, the most common device would be the Hewlett Packard Jet Direct. Click Next, and then click Finish to exit the wizard.
8. Back in the Add Printer Wizard, select the appropriate Manufacture and Printer from the lists, and click Next.
9. Select the Keep existing driver (recommended) option, and click Next
10. Enter the predetermined print share name, e.g., PURHP, in the printer name textbox, select No from the Do you want to use this printer as the default printer options, and then click Next.
11. Select the Share name option, enter the printer share name again in the textbox, and click Next.
12. Enter appropriate location and comment information in the textboxes, and click Next.
13. Select Yes from the Do you want to print a test page options, and click Next.
14. Click Finish to exit the Add New printer Wizard.

B. Add a record to VALID.PRINTER via UI using the following steps:

1. In the UT application, access the Validation Codes (VAL) form.
2. At the Code Lookup prompt enter VALID.PRINTERS.
3. From a blank line, detail to the Validation Code Detail (VALD) form.
4. In the Code field, enter the Envision code that you want to assign to this printer. In our environment, the Envision Code is equivalent to the printer share name, e.g., PURHP.
5. In the Description field, enter the description of the printer.
6. In the Minimum Entry field, enter the exact same text as you entered in the Code field.
7. In the Special Processing 1 field, enter the network path to the printer, e.g., \\SHUCOLLIVE\PURHP.
8. Save your change on the VALD and VAL forms.

 

Note: Some printers that print directly from Colleague need special configurations:

Colleague Printer Settings when printing forms or reports to a Colleague print queue

If the Registrar or Student Accounts have difficulty printing their forms or reports please make sure the printers have the following settings. This is characterized by enlarged font on the reports which cut off the bottom and right portions of the reports.

Business Office Check Printer

The printer is a HP LaserJet P4015

The print queue is on SHUUSERPRT1 and the printer name is WST-AP-01

The IP Address is 148.166.84.125

Type the IP Address the web browser
Select the Settings Tab
Select Configure device "+" symbol to expand the tree
Select Pritning
Select PCL
The Settings should be as followed:

• Form Length: 66
• Orientation: Potrait
• Font Source: Internal
• Font Number: 0
• Font Pitch: 12
• Symbol Set: Roman-3
• Append CR to LF: No
• Supress Blank Pages: No
• Media Source Mapping: Standard

Student Accounts Statement Printer

The printer is a LaserJet
The IP Address is 148.166.12.84
Type the IP Address the web browser
Select the Settings Tab
Select Configure device "+" symbol to expand the tree
Select Pritning
Select PCL
The Settings should be as followed:

• Form Length: 66
• Orientation: Potrait
• Font Source: Internal
• Font Number: 0
• Font Pitch: 12
• Symbol Set: PC-8
• Append CR to LF: No
• Supress Blank Pages: No
• Media Source Mapping: Standard

Collections 

The printer is a LaserJet 
The IP Address is 148.166.84.146
Type the IP Address the web browser
Select the Settings Tab
Select Configure device "+" symbol to expand the tree
Select Pritning
Select PCL
The Settings should be as followed:

• Form Length: 66
• Orientation: Potrait
• Font Source: Internal
• Font Number: 0
• Font Pitch: 12
• Symbol Set: PC-8
• Append CR to LF: No
• Supress Blank Pages: No
• Media Source Mapping: Standard

​Registrars

Front Window Printer

The printer is a LaserJet
The IP Address is 148.166.12.81
Type the IP Address the web browser
Select the Settings Tab
Select PCL5e

The Settings should be as followed:

• Font Number: 102
• Font Pitch: 12
• Font Point Size: 12
• Symbol Set: PC-8
• Append CR to LF: No
• Form Length: 66

Back File Room Printer 

The printer is a LaserJet 

The IP Address is 148.166.12.79
Type the IP Address in the web browser
Select the Settings tab
Select Configure Device
Select Printing
Select PCL

The Setting should be as followed:

• Font Number: 102
• Font Pitch: 12.0
• Font Point Size: 12
• Symbol Set: PC-8
• Append CR to LF: No
• Form Length: 66

Middle Office Transcript Request Printer 

The printer is a LaserJet 

The IP Address is 148.166.84.15
Type the IP Address in the web browser
Select the Settings tab
Select Configure Device
Select Printing
Select PCL

The Setting should be as followed:

• Font Number: 102
• Font Pitch: 12.0
• Font Point Size: 12
• Symbol Set: PC-8
• Append CR to LF: No
• Form Length: 66