Student Records Release is the Colleague and SPA module that allows students to designate people who can speak with the university staff – aka FERPA release. This replaces the previous MS Form Request process.

Faculty/Staff Access

Look up student record release information

For those provided access to these screens, once you are logged into Colleague, do the following:

• Go to SRRL (Student Records Releases)
  • At the Student LookUp dialog box, enter the student ID or name
  • View the person(s)/relationship(s) the student has approved
  • Confirm there is no end date indicating the authorization has been revoked
  • View the PIN that must be confirmed before any information is provided 
  • View the access areas the student approved for information to be provided

NOTE: This information is not available in SPA.

Add student record release information (Registrar staff only)

If a student provides this information in person (instead of the student going to SPA to do it), follow these steps:

• Go to SRDT (Student Records Release Detail) in Colleague (Registrar staff only) 
  • Add or update a person for the student 
  • This info is identical to what is seen in SRRL

Vendor Resources for Staff (Ellucian Customer Center)

• Student Records Release Form (SRRL) 
• Student Records Release Details (SRDT)