There are times when we see that the academic program on SACP with a graduation status of G is not what the student was coded as graduating with​ on IASU. Several instances occur ... one where it appears to be a data conversion issue ... other when it wasn't updated completely. Step through the following corrective steps (provided by Ellucian) to get both forms back in sync.

There are times when we see that the academic program on SACP with a graduation status of G is not what the student was coded as graduating with​ on IASU.  Several instances occur ... one where it appears to be a data conversion issue ... other when it wasn't updated completely.   Step through the following corrective steps (provided by Ellucian) to get both forms back in sync.

Procedure - Colleague SACP - IASU Graduation Mismatch Scenario 1

Problem identified has the student coded on:

• SACP as graduating from a GR.UN or UG.UN (not possible)
• IASU has the academic program MSP.PT 
• MSP.PT is an invalid academic program.  It should be MS.PT.

 

To fix this you will need to:

• Delete the wrong degree info on IASU
• Create a new entry on IASU
• Fix the program records on SACP

 

To do this:

• ​Log into Colleague
• ​Go to SACP form and enter the Student's ID.  
• The resolution form displays the following:
• (Screenshot #1)

• Cancel out of this form
• Go to IASU and enter the Student's ID.
• The following displays (will be different for other students):​
• (Screenshot #2)

• Drill down into the Sacred Heart record to get to more detailed information
• The following displays (will be different for other students):
• (Screenshot #3)

• Since we identified that it was the Master of Science/Physical Therapy that was not coded right, you want to drill down into that record in the ACAD CREDENTIALS area
• The following displays (will be different for other students):
• (Screenshot #4)

• Jot down the Degree/Date value 
• Change the Degree to be the correct one (in this case MS)
• When you hit enter it will change the Date to be today's date.  Correct it to be what was originally thiere (in this case 05/01/99)
• Click SAVE ALL and it will save and exit the form.
• Go back to SACP form
• Enter the Student's ID and you will see (screenshot #1 above)
• Double click on the wrong student program record that has a graduated status (in this case #2 - GR.UN)
• (Screenshot #5)

• Drill down on the Status/Date/Opr to go to the SPSH form
• ​The following displays (may be different for other students):
• (Screenshot #6)

• Change the G(raduated) status to be C(hanged) status and set the date with it to be one day earlier that the existing date.
• Go to the lower section of SPSH, delete the first entry of Start/End date as it is incomplete, and then change the end date on the remaining line to match the status date you entered above.  (Note: The end date should match the most current status date).
• Click SAVE ALL
• Go back into SACP 
• Enter the Student's ID and you will see (screenshot #1 above)
• Double click on the student program record that should have a graduated status (in this case #1 - MS.PT)​
• Drill down on the Status/Date/Opr to go to the SPSH form
• ​The following displays (may be different for other students):
• (Screenshot #7)

​

• Change the C(hanged) status to be G(raduated) status.
• Change the date on the A(ctive) status to be one day before the graduated status date (in this case 05/30/1999).
• Go to the lower section of SPSH, change the start date to be the same date as the A(ctive) status.
• Click SAVE ALL

One last step ...

• Contact your ADMIN IT System Analyst and let the person know that you had to correct a SACP-IASU discrepancy and provide the ID number, wrong academic program key, and correct academic program key.  He/she will need to update one field in the ACAD.CREDENTIALS table for you that does not appear on any front end screen/form.  If you fail to do this, the record will remain out of sync and cause reporting and integration issues.​