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This article documents the process for identifying, analyzing, and correcting negative encumbrances that appear on the Negative Encumbrance Report in Reporting Services. The guidance is based on historical SHU meetings, tickets, and operational notes and reflects how these issues have been handled in practice.

Negative encumbrances should never occur under normal circumstances. When they appear, they indicate a data or integration problem that must be reviewed and, in most cases, corrected.

The Budget Inquiry report is available in the Budget Inquiry Users folder in Reporting Services. Faculty and staff who have been approved and granted access to one or more accounts are authorized to view the operating income and expenses of approved GL accounts through this report.

Reporting Services is a report portal used for publishing reports and managing user access across all major data sources.