How to Close Purchase Orders and Blanket Purchase Orders

Follow these instructions to close blanket purchase orders as well as purchase orders:

To Close Blanket Purchase Orders

  1. Close in SHU eBuy and the integration will update Colleague
  2. If properly closed, the status is "Closed"
  3. After all invoices are paid for the fiscal year, run BPCL (Expired Blanket PO Close) to close remaining blanket POs at once​

To Close Purchase Orders

  1. Close in Colleague on POCV screen 
    • only ​if there is a balance on the purchase order
    • If in the next fiscal year, make sure to change the date to 06/30 of the previous year​
    • If it is in a backordered status, contact Admin IT to​ fix on the back end and put in open status again
    • If properly closed, the status is "Reconciled" or "Closed"
  2. ​​Close in SHU eBuy 
    • There is no integration for this process​
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