How to Manage Grade Changes in Colleague

Instructions on how the Registrar Office staff handles managing grade changes.

Pass/No Pass Grade Changes

  1. ​If a student receives an I grade for an incomplete and that grade is then verified, the steps to change the original final grade so that it translates over properly to a P/NP are as follows:

  2. ​Go to STAC in Colleague​ and pull up the student's record.
  3. Detail in to SACD on the course for which you want to change the final grade.
  4. ​Delete the grade from the Grade field and click Save.  You will get a message "This change will force a recalculation of affected records" which you can click OK to ignore and then click Update.  Save out of the student's record.
  5. Go to FGID and pull up the student's record.
  6. Enter the Term for the course grade you want to change.
  7. Change the grade in the Final Grade field and enter a Grades Verified Date at the bottom of the screen and then click Save and Update to save the change.   You can then pull the student's record back up on the screen to confirm that the grade translated correctly to a P/NP grade.​

Standard Grade Changes

​If a faculty member needs to change a student's grade he/she will submit a grade change request via Web Advisor.  The Registrar's Office then runs the Grade Change Request report in the Reporting Services -> Registrar's -> Live Data folder to get the list of grades that need to be changed.  This process should only be for standard grade changes.  If the student is taking the course as Pass/No Pass the above process should be followed.

  1. Go to FGID if you want to change an individual student's grade and pull up the student's record.  Go to FGRN if you need to change multiple grades for the same course.
  2. Enter the Term for the course grade you want to change.
  3. Change the verified grade to the grade the instructor entered in the grade change request.
  4. Save and Update the student's record. 
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