How to Override Billing for Housing in Colleague

 

Add Override

  1. As soon as the room assignment has been created in StarRez and imported into Colleague, from the RMAS (Room Assignment) screen, look up the person
  2. Select the appropriate term
  3. For the Ovr Rate enter 0 (zero, cannot be blank) or discounted rate as appropriate (ex: 5000)
  4. For the Ovr Reason select the appropriate reason, ex:
    1. RHD = Resident Hall Director
    2. RS = Authorized by Res Life (ex: lower rate for premium res hall)
    3. SUMSW = Summer Student Worker
  5. Click Save
  6. A dialog box may appear stating "WARNING: Zero amount will be billed", click OK
  7. Then click Update

Important Notes

  • if the room assignment is updated, the override needs to be performed again
  • the override should be made the same day so that when the daily billing process is run the next day, the billing will be correct

Remove Override

  1. From the RMAS (Room Assignment) screen, look up the person
  2. Select the appropriate term
  3. From the Ovr Rate remove the existing value
  4. The Ovr Reason will automatically be removed
  5. Click Save
  6. Then click Update
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