There are times when we see that the academic program on SACP with a graduation status of G is not what the student was coded as graduating with​ on IASU.  Several instances occur ... one where it appears to be a data conversion issue ... other when it wasn't updated completely.   Step through the following corrective steps (provided by Ellucian) to get both forms back in sync.

Procedure - Colleague SACP - IASU Graduation Mismatch Scenario 1

Problem identified has the student coded on:

• SACP as graduating from a GR.UN or UG.UN (not possible)
• IASU has the academic program MSP.PT 
• MSP.PT is an invalid academic program.  It should be MS.PT.

To fix this you will need to:

• Delete the wrong degree info on IASU
• Create a new entry on IASU
• Fix the program records on SACP

To do this:

• ​Log into Colleague
• ​Go to SACP form and enter the Student's ID.  
• The resolution form displays the following:
• (Screenshot #1)

• Cancel out of this form
• Go to IASU and enter the Student's ID.
• The following displays (will be different for other students):​
• (Screenshot #2)

• Drill down into the Sacred Heart record to get to more detailed information
• The following displays (will be different for other students):
• (Screenshot #3)

• Since we identified that it was the Master of Science/Physical Therapy that was not coded right, you want to drill down into that record in the ACAD CREDENTIALS area
• The following displays (will be different for other students):
• (Screenshot #4)

• Jot down the Degree/Date value 
• Change the Degree to be the correct one (in this case MS)
• When you hit enter it will change the Date to be today's date.  Correct it to be what was originally thiere (in this case 05/01/99)
• Click SAVE ALL and it will save and exit the form.
• Go back to SACP form
• Enter the Student's ID and you will see (screenshot #1 above)
• Double click on the wrong student program record that has a graduated status (in this case #2 - GR.UN)
• (Screenshot #5)

• Drill down on the Status/Date/Opr to go to the SPSH form
• ​The following displays (may be different for other students):
• (Screenshot #6)

• Change the G(raduated) status to be C(hanged) status and set the date with it to be one day earlier that the existing date.
• Go to the lower section of SPSH, delete the first entry of Start/End date as it is incomplete, and then change the end date on the remaining line to match the status date you entered above.  (Note: The end date should match the most current status date).
• Click SAVE ALL
• Go back into SACP 
• Enter the Student's ID and you will see (screenshot #1 above)
• Double click on the student program record that should have a graduated status (in this case #1 - MS.PT)​
• Drill down on the Status/Date/Opr to go to the SPSH form
• ​The following displays (may be different for other students):
• (Screenshot #7)

​

• Change the C(hanged) status to be G(raduated) status.
• Change the date on the A(ctive) status to be one day before the graduated status date (in this case 05/30/1999).
• Go to the lower section of SPSH, change the start date to be the same date as the A(ctive) status.
• Click SAVE ALL

One last step ...

• Contact your ADMIN IT System Analyst and let the person know that you had to correct a SACP-IASU discrepancy and provide the ID number, wrong academic program key, and correct academic program key.  He/she will need to update one field in the ACAD.CREDENTIALS table for you that does not appear on any front end screen/form.  If you fail to do this, the record will remain out of sync and cause reporting and integration issues.​