Faculty/Staff Access
Look up student record release information
For those provided access to these screens, once you are logged into Colleague, do the following:
- Go to SRRL (Student Records Releases)
- At the Student LookUp dialog box, enter the student ID or name
- View the person(s)/relationship(s) the student has approved
- Confirm there is no end date indicating the authorization has been revoked
- View the PIN that must be confirmed before any information is provided
- View the access areas the student approved for information to be provided
NOTE: This information is not available in SPA.
Add student record release information (Registrar staff only)
If a student provides this information in person (instead of the student going to SPA to do it), follow these steps:
- Go to SRDT (Student Records Release Detail) in Colleague (Registrar staff only)
- Add or update a person for the student
- This info is identical to what is seen in SRRL
Note: Starting with June 2024, privacy codes are no longer used to note a FERPA release, previous student releases will still have the privacy codes present
Vendor Resources for Staff (Ellucian Customer Center)