Student Records Release (FERPA) in Colleague for Staff/Faculty/Advisors

Faculty/Staff Access

Look up student record release information

For those provided access to these screens, once you are logged into Colleague, do the following:

  • Go to SRRL (Student Records Releases)
    • At the Student LookUp dialog box, enter the student ID or name
    • View the person(s)/relationship(s) the student has approved
    • Confirm there is no end date indicating the authorization has been revoked
    • View the PIN that must be confirmed before any information is provided 
    • View the access areas the student approved for information to be provided

NOTE: This information is not available in SPA.

Add student record release information (Registrar staff only)

If a student provides this information in person (instead of the student going to SPA to do it), follow these steps:

  • Go to SRDT (Student Records Release Detail) in Colleague (Registrar staff only) 
    • Add or update a person for the student 
    • This info is identical to what is seen in SRRL

Vendor Resources for Staff (Ellucian Customer Center)

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Student Records Release (FERPA) in SPA for Students
Student Records Release is the Colleague and SPA module that allows students to designate people who can speak with the university staff – aka FERPA release. This replaces the previous MS Form Request process.